User Guide

Screenshot your bank statements each month

Drop your bank’s monthly transaction history screenshots into the app for batch processing.

For each transaction, confirm whether it’s a real income / expense, or a transfer to another account you own (mark those as transfers, not expenses). Credit card payments can simply be recorded as other expenses — no need to track the card detail separately.

Screenshot your bank statements each month

Import each bank account’s monthly statements. AI auto-categorizes. Confirm whether each entry is income / expense or a transfer to another account you own.

Credit card payment → record as a transfer

The credit card payment shown in your bank statement should be recorded as a transfer to your credit card account — not as an expense.

Screenshot your credit card statement, verify balance is zero

Import your credit card’s monthly statement. AI categorizes each purchase. Verify categories are correct — the final credit card account balance should be 0 (fully paid).

Create the account: enter your historical contributions

When creating an investment account, enter the date and amount of each past contribution. This data is used to calculate your annualized return (XIRR) and cannot be skipped.

Update balance or adjust amounts later

When updating the account balance later:

• With a linked account → treated as a transfer (contribution or withdrawal), no need to manually log a new contribution
• Without a linked account → treated as investment gain or loss (e.g. dividends, unrealized loss)

Create a 'Business Trip' receivable account

Add an accounts receivable account named “Business Trip Expenses.” Each expense you front on the trip gets tagged as on behalf of and linked to this account — the balance represents the total pending reimbursement.

Tag trip expenses as 'on behalf of'

For each trip expense you pay out of pocket, select on behalf of and link it to the business trip account. Once reimbursed, record a negative transfer in the account and the balance clears.

Use the split tag on your card charge

For the full meal charge on your card, apply a split tag to indicate it’s being divided among multiple people.

Set the number of shares

Specify how many ways to split — the app calculates each person’s share automatically.

Mark the portions others owe as 'on behalf of'

The portions covering others’ shares get tagged as on behalf of, added to your receivables for tracking.

Create an 'Advances' receivable account

Add an accounts receivable account named “Advances” specifically for overseas purchases made on behalf of others.

Tag each purchase as 'on behalf of'

For each overseas purchase, set it as on behalf of linked to the Advances account. When you’re paid back, record a negative transfer and the balance clears.

Open the Shortcuts app and create a new shortcut

Swipe all the way left on your home screen to reach the App Library. Search for Shortcuts, then tap + in the top right to create a new shortcut.

Set up the shortcut actions

Rename it “Take Screenshot”, then add two actions in order:

1. Take Screenshot (captures the screen)
2. Share (shares the screenshot)

Assign it to Back Tap

Go to Settings → Accessibility → Touch → Back Tap → Triple Tap, then select the “Take Screenshot” shortcut you just created.

Use it

Triple-tap the back of your iPhone. The system screenshots the current screen and shows a share sheet — select Kakei AI to batch import.

Open the Shortcuts app and create a new shortcut

Same as above — go to App Library, search Shortcuts, tap +.

Set up the shortcut actions

Rename it “Log Expense”, then add two actions:

1. Dictate Text
2. Log Expense (Kakei AI icon) → tap Input, select Dictated Text

Use it

Say: “Hey Siri, log expense.” Siri prompts for input. Speak your transaction, for example:

“Shinkansen, $120”

Kakei AI parses it and creates the entry automatically.

Open sharing settings

Go to Settings → Cloud & Sharing → Sharing Settings → Share with more people.

Choose how to send the invite link

Select how to send the invite link — you can send directly to a contact via a messaging app.

Enter the recipient's Apple ID

On the link creation screen, enter the recipient’s Apple ID email address, then tap Share Link.

Recipient accepts the invite

The recipient goes to Settings → Cloud & Sharing → Shared with Me, pastes the link, and taps Accept.

View each other's dashboard

Once connected, switch between Partner or Family views in the dashboard to see each other’s financial stats.