User Guide

Create a bank account under Accounts and enter last month's opening balance

Screenshot last month's bank statement and share it to Kakei AI

Open your bank app, screenshot last month’s transactions, then share directly to Kakei AI before opening the app.

Tip: sharing doesn’t save to your photo album, and you can share multiple screenshots before opening the app — AI processes them while you do other things.

Confirm each entry, import to the account, and verify the balance

Mark each entry as income, expense, or transfer (a move between your own accounts — not counted as income or expense). Once confirmed, import into the bank account you just created and verify the balance matches your bank app’s end-of-month balance.

Screenshot your bank statements each month

Drop your bank’s monthly transaction history screenshots into the app for batch processing.

For each transaction, confirm whether it’s a real income / expense, or a transfer to another account you own (mark those as transfers, not expenses). Credit card payments can simply be recorded as other expenses — no need to track the card detail separately.

Screenshot your bank statements each month

Import each bank account’s monthly statements. AI auto-categorizes. Confirm whether each entry is income / expense or a transfer to another account you own.

Credit card payment → record as a transfer

The credit card payment shown in your bank statement should be recorded as a transfer to your credit card account — not as an expense.

Screenshot your credit card statement, verify balance is zero

Import your credit card’s monthly statement. AI categorizes each purchase. Verify categories are correct — the final credit card account balance should be 0 (fully paid).

Switch the AI model in Settings

Go to Settings in the app to switch the AI model. On-device and cloud models typically outperform Apple’s native AI for financial recognition.

Screenshot only rows with transactions to avoid missed entries

If entries are being missed, screenshot only the section that contains transactions — recognition is faster and more accurate:

• Crop the selection when taking the screenshot before sharing
• After recognition, use Re-select Recognition Area to adjust

Include the month header in your screenshot

If each transaction only shows a day number without the month, try to include the area above it that shows the month.

If that’s not possible, you may need to adjust the date manually.

Correct a category — it'll be remembered next time

If a category looks wrong, correct it manually. Tap Re-recognize or simply wait — the next time the same memo appears, it will be automatically filed into the category you set.

Use the split tag on your card charge

For the full meal charge on your card, apply a split tagto indicate it’s being divided among multiple people.

Set the number of shares

Specify how many ways to split — the app calculates each person’s share automatically.

Mark the portions others owe as 'on behalf of'

The portions covering others’ shares get tagged as on behalf of, added to your receivables for tracking.

Create a 'Business Trip' receivable account

Add an accounts receivable account named “Business Trip Expenses.”

Tag trip expenses as 'on behalf of'

For each trip expense you pay out of pocket, select on behalf of and link it to the business trip account. Once reimbursed, transfer the amount out of the receivable account — the balance clears.

Create an 'Advances' receivable account

Add an accounts receivable account named “Advances” specifically for overseas purchases made on behalf of others.

Tag each purchase as 'on behalf of'

For each overseas purchase, set it as on behalf of linked to the Advances account. When you’re paid back, record a transfer out and the balance clears.

Create the account: enter your historical contributions

When creating an investment account, enter the date and amount of each past contribution. This data is used to calculate your annualized return (XIRR) and cannot be skipped.

Update balance or adjust amounts later

When updating the account balance later:

• With a linked account → treated as a transfer (contribution or withdrawal), no need to manually log a new contribution
• Without a linked account → treated as investment gain or loss (e.g. dividends, unrealized loss)

Before scanning, tap the language in the top-right and enable Auto-translate

Tap the language label in the top-right corner of the scan screen and enable Auto-translate. If a language pack download appears, tap the download button — do not tap Done — and wait for the iOS translation pack to finish downloading.

Scan and confirm

After scanning, the app will automatically translate item names into your language.

Open the Shortcuts app and create a new shortcut

Swipe all the way left on your home screen to reach the App Library. Search for Shortcuts, then tap + in the top right to create a new shortcut.

Set up the shortcut actions

Rename it “Take Screenshot”, then add two actions in order:

1. Take Screenshot (captures the screen)
2. Share (shares the screenshot)

Assign it to Back Tap

Go to Settings → Accessibility → Touch → Back Tap → Triple Tap, then select the “Take Screenshot” shortcut you just created.

Use it

Triple-tap the back of your iPhone. The system screenshots the current screen and shows a share sheet — select Kakei AI to batch import.

Open the Shortcuts app and create a new shortcut

Same as above — go to App Library, search Shortcuts, tap +.

Set up the shortcut actions

Rename it “Log Expense”, then add two actions:

1. Dictate Text
2. Log Expense (Kakei AI icon) → tap Input, select Dictated Text

Use it

Say: “Hey Siri, log expense.” Siri prompts for input. Speak your transaction, for example:

“Shinkansen, $120”

Kakei AI parses it and creates the entry automatically.

Open sharing settings

Go to Settings → Cloud & Sharing → Sharing Settings → Share with more people.

Choose how to send the invite link

Select how to send the invite link — you can send directly to a contact via a messaging app.

Enter the recipient's Apple ID

On the link creation screen, enter the recipient’s Apple ID email address, then tap Share Link.

Recipient accepts the invite

The recipient goes to Settings → Cloud & Sharing → Shared with Me, pastes the link, and taps Accept.

View each other's dashboard

Once connected, switch between Partner or Family views in the dashboard to see each other’s financial stats.

Download the tool and follow the on-screen instructions

Download the tool, open it, and follow the steps on the page to convert your file into a format Kakei AI can import.

Move the converted file to the Files app on your iPhone

Transfer the converted file to your iPhone via AirDrop, iCloud, or by connecting to your computer, and place it in the Files app.

Use the Import Backup feature

In Kakei AI, go to Settings → Data Management → Import Backup.

Note: importing will replace your existing data — make sure you’re ready before proceeding.